London Bubble
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Privacy Policy

Privacy and Cookies Policy

London Bubble needs to keep certain information about its employees, participants and other users/partners to allow us to run projects efficiently, monitor activities and for health and safety purposes. At Bubble, we want everyone who makes theatre with us or supports us to feel confident and comfortable with how any personal information that is shared with us will be looked after or used. This Privacy Policy sets out how we collect, use and store your personal information (this means any information that identifies or could identify you).

Although as a not-for-profit organisation London Bubble is not covered by the Data Protection Act 1998 (the Act), in order to ensure that the data we collect and process is handled properly, fairly and confidentially, we will always abide by the data protection principles which are set out in the Act.

1. Who we are
2. How we collect information about you
3. Information we collect and why we use it
4. Profiling: making our work more unique to you
5. Legal basis for using your information
6. Marketing
7. Sharing your Information
8. Keeping your information safe
9. How long we hold your information for
10. Your rights
11. Cookies

1. Who we are

At Bubble we are committed to protecting your personal information and making every effort to ensure that your personal information is processed in a fair, open and transparent manner.
We are a "data controller" for the purposes of the Data Protection Act 1998 and (from 25 May 2018) the EU General Data Protection Regulation 2016/679 ("Data Protection Law"). This means that we are responsible for, and control the processing of, your personal information.

2. How we collect information about you

We believe that people make theatre. That can be as participants, audiences, supporters or advocates. We want to make sure you receive the communications that are most relevant to you, be it through visiting our website or receiving emails, post or phone calls. We want to make sure you receive the best attention when you book on an event, become a member or make a donation.

We collect information from you in the following ways:
When you interact with us directly: This could be if you participate in our activities, attend training or an event,make a donation to us, apply for a job or volunteering opportunity or otherwise provide us with your personal information. This includes when you phone us,visit our website, or get in touch through the post, or in person.
When you interact with us through third parties: This could be if you provide a donation through a third party such as Charities Aid Foundation or one of the other third parties that we work with and provide your consent for your personal information to be shared with us.

When you visit our website: We gather general information which might include which pages you visit most often and which services, events or information is of most interest to you. We may also track which pages you visit when you click on links in emails from us. We also use"cookies" to help our site run effectively. There are more details below – see 'Cookies'.

We use this information to personalise the way our website is presented when you visit to make improvements and to ensure we provide the best service and experience for you.Wherever possible we use anonymous information which does not identify individual visitors to our website.

3. Information we collect and why we use it

Personal Information
Personal information we collect includes details such as your name, date of birth, email address,postal address, telephone number and credit/debit card details (if you are making a purchase or donation), as well as information you provide in any communications between us. You will have given us this information whilst participating in an activity, making a donation, registering for an event or any of the other ways to interact with us.

We will mainly use this information:
· To process your donations or other payments, to claim Gift Aid on your donations and verify any financial transactions.
· To provide the services or goods that you have requested.
· To update you with important administrative messages about your donation, an event or services or goods you have requested.
· To comply with the Charities (Protection and Social Investment) Act 2016 and follow the recommendations of the official regulator of charities, the Charity Commission, which require us to identify and verify the identity of supporters who make major gifts so we can assess any risks associated with accepting their donations.
· To keep a record of your relationship with us.
· Where you volunteer with us, to administer the volunteering arrangement.

If you do not provide this information, we will not be able to process your donation, sign you up fora particular event or provide goods and services you have requested.

We may also use your personal information:
· To contact you about our work and how you can support Bubble (see section 8 on 'Marketing' below for further information).
· To invite you to participate in surveys or research.

Sensitive Personal Information

If you share your personal experience or the experiences of a friend or relative, we may also collect this health information. If you provide us with any Sensitive Personal Information by telephone, email or by other means, we will treat that information with extra care and confidentiality and always in accordance with this Privacy Policy.

You can of course decide if you want to remain anonymous, if you are happy to share your personal details with staff members or if you would like us to share your story with the media or other parties as part of our work telling people’s personal stories about how making theatre is good for one’s wellbeing (for example, on our blog).

A special note about the Sensitive Personal Information we hold:
Data Protection Law recognises that some categories of personal information are more sensitive. Sensitive Personal Information can include information about a person’s health, race,ethnic origin, political opinions, sex life, sexual orientation or religious beliefs.

We will only use this information:
· For the purposes of dealing with your enquiry, training, and quality monitoring or evaluating the services we provide.
· In the protection of the health and safety of the individual, including for example passing it on to emergency services in the event of an incident.
· We will not pass on your details to anyone else without your express permission except in exceptional circumstances. Examples of this might include anyone reporting serious self-harm or posing a threat to others or children contacting us and sharing serious issues such as physical abuse or exploitation.
· Where you have given us your express consent or otherwise clearly indicated to us that you are happy for us to share your story, then we may publish it on our blog or in other media.

4. Profiling: making our work more unique to you

We want to improve how we talk to you and the information we provide through our website, services, products and information. To do this we sometimes use profiling and screening methods so that we can better understand our supporters, your preferences and needs to provide a better experience for you.

We may carry out targeted fundraising activities using profiling techniques based on the information that we hold about you. We may also work with third party organisations who provide additional insight, this may include providing wealth screening information or general information about you that is publicly available.

This information can be appended to the information that you have provided which allows us to use our resources more effectively by better understanding the background of our supporters and making appropriate requests based on what may interest them and their capacity to give.

You can of course opt out of this activity at any time. To do this, email ‘shipra at Londonbubble.org.uk with the subject line ‘Please stop analysis of my data’ or by contacting us on 020 7237 4434.


5. Legal basis for using your information

In some cases, we will only use your personal information where we have your consent or because we need to use it in order to fulfil a contract with you (for example, because you have placed an order on our website).

However, there are other lawful reasons that allow us to process your personal information and one of those is called 'legitimate interests'. This means that the reason that we are processing information is because there is a legitimate interest for London Bubble to process your information to help us to achieve our mission: to create inspirational, inclusive, involving theatre, which shares stories that animate the spaces of the city and the spirits of its citizens.

Whenever we process your Personal Information under the ‘legitimate interest' lawful basis we make surethat we take into account your rights and interests and will not process your personal information if we feel that there is an imbalance.

Some examples of where we have a legitimate interest to process your Personal information are where we contact you about our work via post, use your personal information for data analytics,conducting research to better understand who our participants or supporters are, improve our services, for our legal purposes (for example, dealing with complaints and claims), or for complying with guidance from the Charity Commission.


6. Marketing

We will only contact you about our work and how you can support Bubble by phone, email or text message, if you have agreed for us to contact you in this manner.

However, if you have provided us with your postal address we may send you information about our work and how you can support London Bubble by mail unless you have told us that you would prefer not to hear from us in that way.

You can update your choices or stop us sending you these communications at any time by contacting ‘shipra at Londonbubble.org.uk’ or clicking the unsubscribe link at the bottom of the relevant communication.


7. Sharing your Information

The personal information we collect about you will mainly be used by our staff (and under their supervision by volunteers) so that they can support you.

We will never sell or share your personal information with organisations so that they can contact you for any marketing activities. Nor do we sell any information about your web browsing activity.

Occasionally we gather data for research purposes and may share your information with our trusted partners who work with us on or on our behalf to deliver our services, but processing of this information is always carried out under our instruction. We make sure that they store the data securely, delete it when they no longer need it and never use it for any other purposes. Where possible we anonymise the data before they can access it and only a staff member will ever have access to the entire data.Some other examples of where we may share your information is with Charities Aid Foundation who help us to process donations and claim Gift Aid or with SagePay who process financial information for us on our website.

We enter into contracts with these service providers that require them to comply with Data Protection Laws and ensure that they have appropriate controls in place to secure your information.

Legal disclosure
We may disclose your information if required to do so by law (for example, to comply with applicable laws, regulations and codes of practice or in response to a valid request from a competent authority); or, in order to enforce our conditions of sale and other agreements.


8. Keeping your information safe

We take looking after your information very seriously. We are implementing appropriate physical, technical and organisational measures to protect the personal information we have under our control, both on and off-line, from improper access, use, alteration,destruction and loss.

Unfortunately the transmission of information using the internet is not completely secure. Although we do ourbest to protect your personal information sent to us this way, we cannot guarantee the security of data transmitted to our site.

Our websites may contain links to other sites. While we try to link only to sites that share our high standards and respect for privacy, we are not responsible for the content or the privacy practices employed by other sites. We do not allow any advertisers or other non associated websites (Bubblepedia/ Speech Bubbles/ Rotherhithe Shed/ Grandchildren of the Blitz) to have links on our site.

Any debit or credit card details which we receive on our website are passed securely to Sage Pay our payment processing partner, according to the Payment Card Industry Security Standards.

9. How long we hold your information for

We only keep it as long as is reasonable and necessary for the relevant activity, which may be to fulfil statutory obligations (for example, the collection of Gift Aid).

10. Your rights

You have various rights in respect of the personal information we hold about you – these are set out in more detail below. If you wish to exercise any of these rights or make a complaint, you can do so by contacting us via email – shipra at londonbubble.org.uk or at 5 Elephant Lane, SE164JD or via 020 7237 4434. You can also make a complaint to to the data protection supervisory authority,the Information Commissioner's Office, https://ico.org.uk/

· Access to your personal information: You have the right to request access to a copy of the personal information that we hold about you, along with information on what personal information we use, why we use it, who we share it with, how long we keep it for and whether it has been used for any automated decision making. You can make a request for access free of charge. Please make all requests for access in writing, and provide us with evidence of your identity.

· Right to object: You can object to our processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes. Please contact us as noted above, providing details of your objection.

· Consent: If you have given us your consent to use personal information (for example, for marketing), you can withdraw your consent at any time.

· Rectification: You can ask us to change or complete any inaccurate or incomplete personal information held about you.

· Erasure: You can ask us to delete your personal information where it is no longer necessary for us to use it, you have withdrawn consent, or where we have no lawful basis for keeping it.

· Portability: You can ask us to provide you or a third party with some of the personal information that we hold about you in a structured, commonly used,electronic form, so it can be easily transferred.

· Restriction: You can ask us to restrict the personal information we use about you where you have asked for it to be erased or where you have objected to our use of it.


11. Cookies

'Cookie' is a name for a small file, usually of letters and numbers, which is downloaded onto your device, like your computer, mobile phone or tablet when you visit a website.

They let websites recognise your device, so that the sites can work more effectively, and also gather information about how you use the site. A cookie, by itself, can't be used to identify you.

How do we use cookies?
We use cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you come to our website and also allows us to improve the user experience.

The cookies we use
We use four categories of cookies:

· Strictly necessary cookies are essential for you to move around our website and to use its features, like our shopping basket and your account.
· Performance cookies collect anonymous information about how you use our site, like which pages are visited most.
· Functionality cookies collect anonymous information that remember choices you make to improve your experience, like your text size or location. They may also be used to provide services you have asked for such as watching a video or commenting on a blog.
· Targeting or advertising cookies collect information about your browsing habits in order to make advertising (on Google and Facebook) relevant to you and your interests.

No cookies, please
You can opt out of all our cookies (except the strictly necessary ones). Find out how to control and delete cookies in your browser.
But, if you choose to refuse all cookies, our website may not function for you as we would like it to. If you have any questions about how we use cookies, please contact us as noted above.